Job Posting: City Administrator

Job Posting: City Administrator

Horace, ND

City Administrator

Summary of Position

Plan, direct, manage and oversee the administration of municipal operations under supervision of the Mayor as well as coordinate assigned activities with other City departments and outside agencies, administer policies established by the Mayor and City Council for efficient operation of the municipality, and provide highly responsible administrative support to the Mayor and City Council in legislative, policy, fiscal, and other technical matters.


  • Receives general administrative direction from the Mayor and City Council.
  • Position is accountable to the Mayor and performance is evaluated by the Mayor.
  • Under the direction of the Mayor, exercises supervision over department heads, supervisory, technical and clerical staff
  • Evaluates the performance of each Department Head in conjunction with the Mayor.

Essential Functions

Essential functions, as defined under the American’s with Disabilities Act, may include any of the following duties, knowledge, and skills. This is not a comprehensive listing of functions and duties performed by incumbents of this class; incumbents may be assigned duties which are not listed below.  Reasonable accommodations will be made as required.  The job description does not constitute an employment agreement and is subject to change at any time by the employer.  

Essential responsibilities and duties may include, but are not limited to, the following:

  • Manages daily administration of the City to include developing and implementing policies and procedures, working with department heads to promote efficient and effective operations, and reviewing progress and providing advisement in the conduct of functional programs.
  • Provides leadership and direction for effective City service by directing, prioritizing, assigning, and supervising activities of departments, agencies, and offices of the City to achieve goals, objectives, and priorities within available resources; Serving as facilitator between departments to coordinate efficient provision of municipal services; Offers operational recommendations to the City Council.
  • Develops and implements the City’s annual budget; presents the proposed budget to the City Council and Mayor for approval; Maintains sound fiscal position for the City through preparation of annual budget, financial reporting, treasury and cash management, debt administration and issuance of bonds, accounting, utility billing, special assessments administration, risk management, and record management; prepares studies regarding areas related to capital expenditures and strategic planning; oversees the preparation of various reports affecting the City and/or the City Council.
  • Determines staffing needs, training, organizational structure, personnel performance standards, and other Human Resources/Personnel tasks in the operational management of the City.
  • Attends City Council, Planning and Zoning, and other public meetings as required; Meets with state and federal officials on various programs; Leads and participates in departmental and Department Head meetings; providing administrative and operational reports.
  • Maintains relationships with community organizations, contractors, developers, and citizens to exchange information; Serves as a resource regarding Department programs, policies, and procedures. Responds to citizen complaints, issues, and concerns; determines resolutions to meet City goals and policies; maintains positive community relations and outcomes for the City.
  • Performs other related duties of a comparable level as required by the Mayor.  

Essential Knowledge, Skills, and Abilities


  • Knowledge of pertinent Federal, State and local laws, ordinances, codes, regulations, and activities of governing municipal governments.
  • Knowledge of city organization, operations, and policies and procedures.
  • Knowledge of public administration, functions, structures, and operating routines of municipal governments.
  • Knowledge of principles and practices of government accounting, budgeting and financial management, and program development.
  • Knowledge of principles and practices of employee supervision, project management, strategic planning, and performance evaluations.


  • Skilled in communicating clearly and concisely, both orally and in writing.
  • Skilled in establishing and maintaining effective working relationships with peers, superiors, other city departments, external government agencies and organizations, public officials and the general public.
  • Skilled in managing situations requiring diplomacy, fairness, firmness and sound judgment.
  • Skilled in interpreting an extensive array of information and dealing with abstract and/or concrete variables.
  • Skilled in supervising the work of staff, team building, and providing effective and efficient customer service.
  • Skilled in interacting with people of different social, economic, and ethnic backgrounds.
  • Skilled in analytics, organizational and time management, and problem-solving.


  • Ability to use initiative, discretion, and judgment within established procedural guidelines.
  • Ability to define problems, establish facts and draw valid conclusions.
  • Ability to prepare clear and concise administrative and financial reports.
  • Ability to prepare and maintain accurate records and reports.
  • Ability to apply appropriate guidelines, either specific or general, to the appropriate duty.
  • Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
  • Ability to analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations.
  • Ability to travel (approximately 20%).
  • Ability to delegate authority and responsibility.
  • Ability to develop and administer departmental goals, objectives, and procedures.
  • Ability to prepare and administer large or complex budgets.
  • Ability to prepare short and long range plans, establish goals and objectives, and develop applicable action plans.
  • Ability to interpret and apply Federal, State, and local policies, laws, and regulations.


  • Bachelor’s degree in Public Administration, Business Finance, or a related field; Master’s degree in Public Administration or related field is preferred.
  • 5 to 7 years of municipality management or related experience.
  • Possess strong financial aptitude and demonstrated budget and financial management skills.
  • Working knowledge of municipal finance, budgeting, or economic development.
  • Firm understanding of the complexities of municipal utilities.
  • Strong communication skills, both orally and in writing.
  • Knowledgeable of organizational management principles and the ability to apply to public sector organizations.
  • Demonstrated ability to establish and maintain effective working relationships with a variety of people/groups.
  • Experience with Microsoft Office and general computer usage or systems a must.

Other Requirements

  • Possession of or ability to obtain a valid driver’s license.
  • Employment contingent upon successful background check, credit check, and drug screen.

Environmental and Physical Conditions

  • Standard office environment; travel from site to site; works with computers.
  • Essential and marginal functions require maintaining physical condition necessary for standing, or sitting for prolonged periods of time.
  • May be required to perform a full range of motion with lifting and/or carrying items weighing up to 20 pounds.

The City of Horace, ND is committed to a diverse workforce and is an Equal Opportunity Employer. Individuals with disabilities who require a reasonable accommodation in the application process should call 701-492-2972. We consider applications for all positions without regard to race, gender, creed, religion, sexual orientation, national or ethnic origin, or any other legally protected status.  The City of Horace, ND is not seeking assistance or accepting unsolicited resumes from search firms/agencies for this employment opportunity unless contracted with the Staffing Department. Agencies must work directly with Staffing as the primary point of contact and follow the City of Horace application process to be considered for business. Regardless of past practice, all resumes submitted by search firms to any employee at City of Horace via-email, the internet or directly to hiring managers at the City of Horace in any form without a valid written agreement in place will be deemed the sole property of the City of Horace, ND, and no fee will be paid in the event the candidate is hired by the City of Horace, ND as a result of the referral or through other means.