Tualatin Hills Parks & Recreation District (Oregon)
Engagement & Partnerships Program Specialist
- Salary: $4,927.00 – $6,241.00 Monthly
- Location: Garden Home Recreation Center – Beaverton, OR
- Job Type: Full-time
- Department: Recreation Services
- Closing: 10/15/2017 11:59 PM Pacific
The engagement & partnerships program specialist is responsible for building and maintaining strong partnerships with external agencies; this may include securing grants, donations, sponsorships, and other philanthropic contributions.
This position is also responsible for engaging and reaching out to the diverse Beaverton area community, and planning, organizing, and coordinating sports, recreational classes, special events, and/or social programs and activities. Appointments are typically made at the beginning of the range.
Due to the nature of the position, hours of work may vary and can include evenings and/or weekends. This position receives supervision from the center supervisor and exercises lead direction over assigned part-time staff.
Essential Job Functions
- Plan and coordinate the activities of district programs or projects and mobile outreach, develop work plans, allocate resources, develop schedules to accomplish program goals, and maintain records as required.
- Work as part of a team of employees focused on diversity, inclusion, and community outreach.
- Coordinate the activities of the program/project with other district programs and with other community and government agencies; serve as liaison to program committees, private industry, the communities and other government agencies.
- Review and document the progress and effectiveness of all recreational, cultural and social service partnerships.
- Conduct public relations and outreach activities including outreach with traditionally underrepresented populations, recruit volunteers and donations, develop resources within the community, and provide program information to the public, community groups, and agencies.
- Conduct research, including needs assessment and feasibility studies; identify educational, recreational and social needs or target populations; gather and analyzes information on community resources; prepare recommendations for new programs and program changes, including estimated fiscal and organizational impacts.
- Develop and distribute pamphlets, flyers, newsletters, press releases, social media posts and other content to promote division activities, events, and programs.
- Oversee the work of program staff, volunteers, temporary and/or contract employees; recruit and evaluate seasonal and part-time employees, provide training and assign work and motivate staff to provide quality service to program participants.
- Create and maintain records of individuals, community groups, and organizations on a district partnership database.
- Provide excellent internal and external customer service. Create a positive experience for customers through professional and courteous behavior and creative problem evaluation.
- Develop and maintain positive working relationships with internal and external stakeholders.
- Practice safe work habits and contribute to the safety of self, coworkers, and the general public.
- Support and respect diversity in the workplace.
OTHER JOB FUNCTIONS
- Assist in preparing and updating budget and grant proposals, manage budget/grant funds and authorize/review limited program expenditures, gather and compile data and prepare reports.
- Serve on or provide support to a variety of committees, task forces or groups as necessary.
- Attend staff meetings as required.
- Perform other job-related duties as assigned.
- Assist the general public with program enrollment, and perform registration related procedures.
- Knowledge of:
- Effective civic and community engagement practices
- Strategies and methods to specifically engage with communities of color and other underrepresented populations
- Principles, practices, and application of recreational programming
- Principles and practices of supervision, training, and performance evaluation
- Basic procedures, methods, and techniques of budget preparation and control
- Pertinent federal, state, and local laws, codes, and safety regulations
- Understanding of applicable software and computer operations in a network environment
- Understanding of business English, spelling, punctuation, letter writing, report preparation, record keeping, and mathematics
- Develop, plan and implement programs and strategies that address community needs Identify community partners and establish and maintain strong partnerships with those organizations
- Prepare, review and evaluate formal written agreements
- Exercise good judgment and understand political sensitivities in internal and external relationships while working with all levels of the organization and outside partners
- Develop, plan, and implement a recreation program
- Collect, compile, and analyze information and data
- Correctly interpret and apply the policies and procedures of the function to which assigned
- Organize, train, and evaluate the work of part-time personnel
- Understand the organization and operation of the district and outside agencies as related assigned responsibilities
- Plan, assign, lead, and review the work of others
- Assume a schedule of flexible working hours, including evenings and weekends
- Maintain a neat, professional appearance
- Operate a variety of office equipment, including copy machines, phone system, and computer
Licenses, Certifications, and Other Requirements:
- Valid Oregon driver license, good driving record
- Current first aid and CPR certification or the ability to obtain within six months
- Certified Park and Recreation Professional (CPRP) or the ability to obtain within six months
- Bilingual and multilingual skills are preferred
Experience and Training Guidelines
- Any combination of experience and training that would provide the required knowledge and abilities is considered qualifying. A typical way to obtain the knowledge and abilities would be as follows:
Minimum five (5) years of experience in community engagement, communications, and/or recreational programming; developing and implementing broad based outreach strategies.
Equivalent to an associate’s degree in a related field.