Job Posting: Portland Development Commission

Records Management and Policy Development Coordinator

Portland Development Commission

The Records Management and Policy Development Coordinator is a single-incumbent class reporting to the Business Operations Division Manager with primary responsibility for creating, reviewing and updating PDC’s official records retention schedules; ensures PDC compliance with state and federal records retention regulations;   directs PDC’s development, deployment and training of the PDC’s electronic records management system, TRIM; works with the Departments to implement records management practices, including file plans, retention schedules, timely archiving; ; working with the Records Center Administrator to coordinate records management priorities; and performing other records retention and disposition tasks.

Policy development coordination includes: providing support to the Operations Steering Committee through consistency reviews of draft policies; and providing assistance to PDC staff and management, as requested, throughout the policy development process (e.g., drafting, guidance, format, and training support). Serves as the central overseer of final policies including version control, and agency-wide communication and distribution.